Disaster Response Unit


Chain of Command Personnel Certs
Chief of DRU
First DRU
DRU Company Clerk

Disaster Response Units

The last thing Emergency Managers want to see is a number of volunteers showing up at the scene of a disaster that was not assigned to be there. It is hard enough to keep track of volunteers assigned to be there, locals missing (a) family member(s), and First Responders in a disaster area. We as a 501 (c) 3 Fan and service club must be careful that when we begin to respond to disasters that we do so in an organized manner that will serve the communities where our members reside in the best ways possible and bring the best light to The Federation in the process. That being said, Disaster Response Units shall be set up on a chapter-by-chapter basis.

Legally, we do not have the right to tell our members what certifications they must have. If the certifications are those that can readily be used in a disaster and come from either the government as CERT members do, or from Non Government Organizations such as the American Red Cross, from which Disaster Action Team members are certified, or many other needed people with certificates and practical experience, such as shelter managers and workers, food supervisors and handlers; whether that experience be by drills or by working actual disaster(s), their participation is welcomed, providing a few criteria are met.

  1. We must have a copy of all certifications for ship & club records.
  1. The certifying organizations must activate each person who volunteers in the disaster zone.
  2. To acquire club credits for participation, it will be required to bring to the company clerk at the end of a deployment, copies of daily timesheets or a notarized letter from their activation team listing the total time served.
  3. Those registered for the DRU should give their Company Clerk’s phone number to their activation team as a message number, with the instructions for them to call it anytime they are deployed. They are to give their activation unit written and notarized permission to call the message number and give information as to what job they will be doing, and how long their deployment is expected to be.
  4. Each person must pass the equivalent of a sports physical, each year, in order to remain in active participation. This can be done by the physician of their choice; a form will be created that will have all of the required tests right there for their physicians’ convenience.

Disaster Response Unit Leadership & Their Responsibilities

Chief of Disaster Response Unit

  • Must have documented background in disaster response that will speak to his or her knowledge and experience in the field.
  • Must be good at networking, making him or herself and The Federation is known as dependable partners for preparedness.
  • Must be available to attend city and county meetings on emergency preparedness, becoming a contributing member of the team.
  • Must be able to attend local and regional disaster drills and bring results to DRU crew.
  • Must be able to develop close relationships with and camaraderie between DRU crew.
  • Evaluate and choose DRU crewmembers.
  • Must be physically fit and able to lead DRU crew in weekly exercise drills.
  • Must write and hand report of deployments with attached documentation to Captain after each disaster.
  • Must be able and willing to give encouragement to all members of the crew who desire to help.
  • For local disasters only, direct them to their closest American Red Cross and tell them they want to help. They will find a job for each volunteer. They may have to take a class or two, and wait a long time until assigned a job; that’s because they are walk-in volunteers and must be processed so that Emergency Managers are aware of their assignments and presence in the disaster zone, so that if something should happen to them, they know where to send assistance. For a disaster outside of your community, the above will not be allowed and the Red Cross will send them home. Churches that respond to disasters may be able to use extra hands.

First Officer

  • Must have documented background in disaster response that will speak to his or her knowledge and experience in the field.
  • Must be able and willing to accompany Chief of the DRU to all networking, city and county disaster preparedness meetings and drills, to demonstrate The Federation is an integral partner in the preparedness and response process.
  • Will take over for Chief when the need arises. This includes leading the exercise drills once a week.
  • Will coordinate with local NGO’s such as The Salvation Army and churches involved in disaster preparedness so that chapter members know where the best place will be to leave in-kind donations, and when. He or she can ascertain if there are any religious entities that could use more volunteers. This is where most of your chapter members will be able to volunteer, with religious organizations. This is why networking is so crucial.
  • Helps the Company Clerk in the performance of his or her duties.

Company Clerk

  • Collect a copy of each certification the member would like to register to use in the DRU. Give member a receipt with each certification name and its expiration date, if any listed.
  • Give member a medical form to take to the doctor. You must have this form returned, completely filled out, signed and dated by member’s physician BEFORE the member is put on the list for review for the DRU crew.
  • If the member is not CERT (Certified Emergency Response Team) DHS; or DAT (Disaster Action Team) ARC the above medical clearance is not necessary. Spot checks by medical every quarter will serve nicely.
  • Give the applicant an intake questionnaire, and two referral forms to have completed by their activation team and an employer.
  • Assemble all of the paperwork into a file, copy or scan documents into the computer.
  • Forward files to Chief of DRU for evaluation.
  • Notify new DRU crewmembers of their acceptance.
  • Receive copies of time cards or letters from activation team verifying hours worked

For CERT, DAT, Shelter Managers, Shelter Staff. Receive letters from Salvation Army or Religious Organizations verifying hours of other non-DRU crew that worked. A cumulative reward will be presented to the non-DRU crewmember that volunteered the most hours in a year.